Special Events - Calendar & Permits
SPECIAL EVENTS CALENDAR
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Event organizers, please consult this Special Events Calendar before submitting your special event permit application to ensure that there are no conflicts related to event space or volume on your preferred date.
ORGANIZING AN EVENT?
A SPECIAL EVENT PERMIT IS REQUIRED FOR ANY EVENT THAT:
- Is located on City-owned property or outdoor public space; and
- Requires the temporary closing of public streets, sidewalks, rights-of-way; and/or
LIMITATIONS ON WALK AND RUN EVENTS
As with all Special Events, permits for Walk and Run events are subject to the Special Event Review Team (SERT). Due to staffing and safety concerns, new races that require road closures may be encouraged to choose another date, consider alternate routes, or may not be approved.
Please get in touch with us at firstname.lastname@example.org with any questions.
All event coordinators wishing to hold a parade must also comply with the following:
- All drivers must be age 25+
- All drivers must have a valid Driver’s License
- Every vehicle must have an up-to-date vehicle registration
- Every driver must have valid auto insurance
- Minor participants must be accompanied by an adult
- No parade participants are allowed to throw candy
***These rules apply to all motorized vehicles and drivers.***
All Event Organizers wishing to hold a parade must also comply with the following:
- Must provide a full Operations Plan produced by the law enforcement group responsible for your parade 30 days before your event. To include, but not limited to: Route map showing the staging area, egress location, and barricade locations. Total number of officers, shift times, and post locations. Timeline for event day.
- Must provide a list of all unit(s)/organization(s) and driver names for all motorized vehicles, a minimum of 14 days before your event.
- Must hire law enforcement officers to perform checks of all vehicles and drivers participating in your parade.
- Provide inspection dates, times, and locations 14 days before your event. All inspections must occur before event day and no more than 7 days before event day. Day of inspections will be for floats and rental vehicles ONLY. The inspection placard should NOT be sent to parade participants. This placard should be filled out and signed by law enforcement on-site at the inspection.
All vehicle and driver pre-checks must be performed by DPD or by another certified law enforcement agency approved by DPD.
Please contact email@example.com for parade route options that can reduce the number of officers required as well as lessen the impact on bus routes, residents, and businesses.
Drivers requesting to have a vehicle in a parade must bring their vehicle to a pre-parade inspection and will be required to present the following to law enforcement:
- A valid Driver’s License showing that the driver is age 25+
- An up-to-date vehicle registration card
- Proof of valid auto insurance
Law enforcement will verify that all of the documents are up to date and in good standing and that they match the vehicle intended to ride in the parade. Once all items are verified, the driver will be issued a form which must be presented on parade day. On parade day the driver must present their license and their form which will be verified against what they are driving. Vehicles that do not have a form issued by law enforcement will not be allowed to drive in the parade.
BULLPEN SOCIAL DISTRICT
This City of Durham has a social district named the Bullpen. When a special event held pursuant to the issuance of a special event permit, issued by the City of Durham, the terms of the special event permit supersede the provisions of this article within the boundaries of the special event.
Downtown special events with an alcohol permit and selling and/or serving alcoholic beverages: Those beverages are NOT allowed to leave the special event boundary, even if the event is located within the Bullpen social district. The event organizer must provide signage to make attendees aware.
Bullpen beverages from participating downtown businesses: Those beverages are allowed to be brought into your event at no additional permit, insurance, or cost to the event organizer. It is the decision of the special event permit holder to choose whether to allow social district beverages to enter their special event boundary. That decision can be made when a person applies for the special event permit with the City of Durham. A special event can opt out of Bullpen beverages being brought into their event but must post signage to make attendees aware.
Assistance with signage can be provided, by request of the event organizer, on their Event Permit Application.